Last updated: 9 June 2026
This privacy policy describes how ISIM (hereinafter "we") collects, uses and protects the personal data of users of the website international-week.isim.fr, in accordance with Regulation (EU) 2016/679 (GDPR) and the French Data Protection Act No. 78-17 of 6 January 1978 as amended.
ISIM has not appointed a Data Protection Officer (DPO), as this is not mandatory given its activity. For any question regarding your personal data, you may contact the data controller directly at erasmus@isim.fr.
As part of registration for the International Staff Week, we collect the following data via the online form:
| Data | Requirement |
|---|---|
| First and last name | Mandatory |
| Email address | Mandatory |
| Phone number | Mandatory |
| Home university / institution | Mandatory |
| Relevant edition / event | Mandatory |
| Country | As per the form |
| University address | Optional |
| Staff category, position / title | Optional |
| Institution VAT number | Optional |
| Home address | Optional |
| How you heard about the event | Optional |
| Accompanying person(s): first and last name, email, phone, country | If applicable |
| Food allergies / dietary restrictions (you or an accompanying person) | Optional — health-related |
Where you choose to declare food allergies or dietary restrictions (for yourself or an accompanying person), this information may relate to your health and is therefore treated as sensitive data within the meaning of Article 9 of the GDPR. It is collected only with your explicit consent, used solely to adapt catering and ensure your safety during the event, shared only with the staff and caterers strictly involved, and never used for any other purpose. Providing it is optional. Apart from this, no other sensitive data (racial or ethnic origin, political opinions, religion, etc.) is collected.
The data is collected and processed for the following purposes:
Processing is based on:
The data is intended for:
The data is never sold or transferred to third parties for commercial purposes.
Data is kept for as long as necessary to organise the event, then archived or deleted within 3 years of the last contact with the participant, unless a longer legal retention obligation applies.
Browsing sets no cookie by default. Only if you give your consent (cookie banner), the site records an internal usage measurement (page views, mouse movements, clicks, scrolling, time spent, and the information typed into the forms) to analyse the journey and improve the site. No advertising tracking cookies, no third-party audience-measurement tools and no profiling are used. As form entries may contain personal data, this measurement is not anonymous on form pages; it is used solely for our internal analysis, retained for the same period as your registration data (section 7), and you keep all the rights set out below. You can withdraw your consent at any time from the Cookie Policy page.
In accordance with the GDPR, you have the following rights:
To exercise these rights, contact us at erasmus@isim.fr. We will respond within one month.
If you encounter any difficulty, you may lodge a complaint with the CNIL (French Data Protection Authority): www.cnil.fr — 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07.
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss or alteration (secure hosting, restricted access to the administration dashboard).
This policy may be amended at any time. The date of the last update appears at the top of the document.
For any question regarding the protection of your data: erasmus@isim.fr