Terms and Conditions of Sale

Last updated: 9 June 2026

These Terms and Conditions of Sale (hereinafter the "Terms") govern registration for and participation in the International Staff Week event organised by RH REFLEX in Nice (hereinafter the "Organiser").

Article 1 — Purpose

The purpose of these Terms is to define the conditions for registration, payment, participation and cancellation relating to the International Staff Week event. Any registration implies full and unreserved acceptance of these Terms.

Article 2 — Organiser's identity

• Name: RH REFLEX — SASU
• Address: 66 Avenue Valéry Giscard d'Estaing, 06200 Nice, France
• Email: erasmus@rhreflex.com
• Phone: +33 7 44 09 02 23 / +33 6 68 37 09 08
• SIRET: 789 832 821 00035 — RCS Nice B 789 832 821
• Intra-EU VAT: FR32 789 832 821

Article 3 — Description of the service

The International Staff Week is a week of professional and academic exchange taking place in Nice. Participation includes access to the working sessions, the activities scheduled in the programme and, where applicable, the associated services (cocktail reception, transport, visits). The detailed programme is published on the website isim.international.

Article 4 — Price

• The participation fee is set at €250 incl. tax per participant (all taxes included).
• Prices are stated in euros (€).
• The fee includes: access to all activities organised during the week (working sessions, excursions and visits scheduled in the programme, for example the excursion to Villefranche-sur-Mer).
• The fee does not include: travel to Nice (in particular the flight), accommodation, and meals and catering, which remain the sole responsibility of the participant.

Article 5 — Registration

5.1. Registration is carried out online via the form available on the website.

5.2. The participant warrants the accuracy of the information provided at registration (name, email address, home university, etc.).

5.3. Registration is only final after confirmation by the Organiser and, where applicable, receipt of payment.

5.4. An invitation letter is sent by email once registration is complete.

Article 6 — Payment terms

• Accepted payment methods: secure online card payment, bank transfer, or payment via Wise. Cash payments are not accepted.
• These terms apply to the €250 fee per participant as well as to accompanying persons, who must also pay by one of the accepted methods above.
• Payment deadline: the participant may pay as soon as possible after registering, and no later than one week (7 days) before the start of the event.
• In the event of non-payment by the deadline, the Organiser reserves the right to cancel the registration.

Article 7 — Right of withdrawal

The event is intended exclusively for participants acting in a professional capacity (staff of partner universities and institutions). Registrations therefore fall under business-to-business (B2B) relationships, for which the right of withdrawal provided by the French Consumer Code for the benefit of consumers does not apply.

The applicable cancellation and refund conditions are set out in Article 8 of these Terms.

Article 8 — Cancellation and refund

8.1. Cancellation by the participant

The refund conditions in the event of cancellation by the participant are as follows:

• Cancellation more than one month (30 days) before the start of the event: full refund of the amounts paid.
• Cancellation less than one month (30 days) before the start of the event: no refund is possible; the amounts paid remain fully acquired by the Organiser.

Any cancellation request must be sent in writing to erasmus@rhreflex.com; the date of receipt shall prevail.

8.2. Cancellation by the Organiser

In the event of cancellation of the event by the Organiser, participants will be fully refunded the amounts paid. The Organiser cannot be held liable for ancillary costs incurred by the participant (transport, accommodation).

Article 9 — Force majeure

The Organiser cannot be held liable for the non-performance of its obligations in the event of force majeure within the meaning of Article 1218 of the French Civil Code (natural disaster, epidemic, administrative decision, etc.).

Article 10 — Personal data

Data collected as part of registration is processed in accordance with the Privacy Policy and the General Data Protection Regulation (GDPR).

Article 11 — Governing law and disputes

These Terms are subject to French law. In the event of a dispute, the parties will endeavour to find an amicable solution. Failing that, the dispute will be brought before the competent courts of the Organiser's registered office.

As the event is intended exclusively for professionals (staff of partner universities and institutions), the consumer mediation scheme provided for in Articles L.612-1 et seq. of the French Consumer Code does not apply.

For any question regarding these Terms: erasmus@rhreflex.com